City General Services Office Reasons For Existence

THE CITY GENERAL SERVICES OFFICE

>> Function and Significance to the city and people of Island Garden City of Samal

1. The Provincial General Services Office facilitates immediate delivery of goods and service required by the Chief Executive for the inhabitants and the people of Island Garden City of Samal in terms of implementation of all programs/activities of the government.

2. Develop plans and strategies and upon approval thereof by the LCE, implement the same particularly those related to general services supportive of the welfare of the inhabitants which the LCE is empowered to implement and which the Sanggunian is empowered to provide.

3. Take custody and be accountable for all properties, real or personal, owned by the LGU and those granted to it in the form of donation reparation, assistance and counterpart of joint projects.
   

4. With the approval of the Mayor assign building or land space to local officials or other public officials, who by law are entitled to such space.
5. Maintain and supervise janitorial, security, landscaping and other related services in all public buildings and other real property, whether owned or leased by the LGU.
6. Collate and disseminate information regarding prices, shipping and other costs of supplies and other items commonly used by the LGU.
7. Perform archival and record management with respect to records of offices and departments of the LGU.
8. Perform all functions pertaining to supply and property management creation, maintenance and disposal.
9. Be in the frontline of general services related activities such as the possible or imminent destruction or damage records, supplies, properties and structures and the orderly and sanitary clearing or waste materials or debris, particularly during and in the aftermath of manmade and natural calamities or disaster.
10. Exercise such other powers and perform such other duties and functions as maybe prescribed by law of ordinance.

» Section/Units

Records Section

Facilitates inventory of all LGU_IGACOS properties such as buildings, motor vehicles, office equipments, etc. Likewise the registration of motor vehicles, insurance of buildings, licensing of firearms. Safekeeping and disposal of unserviceable properties, equipments and the like.

Contact Person: Mirasol Bato-on

Property Section

Facilitate delivery of all government transactions. Act on matters to ensure quality and
standards of services and equipments delivered. Collate and disseminate information regarding
shipping and other costs of supplies and other items commonly used by the LGU.

Contact Person: Engr. Arnel Acedillo

Building & Equipment Maintenance Services Section

Foremost of its duties and responsibilities is the repair and maintenance of office facilities such as electrical, plumbing, carpentry and janitorial services. A utility crew acts promptly on various requests which pertains to minor repair and maintenance wok and other general services related activities.

Contact Person: Vincent Eric Silawan

Park and Plaza, Light Vehicle Maintenance, Communication & Security Services
Section

Core of its duties and responsibilities is the maintenance of cleanliness of City Hall Grounds and
its park and palzas. Security act to protect property by maintaining a high visibility presence
to deter illegal and inappropriate actions, observing (either directly, through patrols) for signs
of crime, fire or disorder; then taking action and reporting any incidents to their client and
emergency services as appropriate. Performs regular monitoring of all light vehicles and perform preventive maintenance and recommend appropriate actions thereto. In, addition, receives and
transmit right messages at the right time, at the right person.

Contact Person: Diolito Cerna

» Services

1. Delivery of goods and services required by the various LGU offices/departments/units.

2. Inventory of all government properties such as land, buildings, motor vehicles, equipment.

3. Safekeeping and disposal of unserviceable properties.

4. Insurance and registration of all government properties (land, buildings, motor vehicles).

5. Repair and maintenance of office facilities; janitorial services and other general services related activities.

Serves as frontline in providing general services-related activities.

1. Delivery of goods and services required by the various LGU offices/departments/units.

2. Repair and maintenance of office facilities emergency repairs and other general services related activities.

3. Repair maintenance of office buildings other structures, parks and plazas.

4. Front liner in providing general services and other general services related activities.

» Contact Information for the general public

Mr. Percenito O. Bustamante, MPA , City General Services Officer must be contacted should client avail of general services related functions. (cell no. 0928-506-6422)

ACCOMPLISHMENTS 2008

What have we done during the past year?

SUPPLY PROPERTY & RECORDS DIVISION

A. Property and Records

a.1 Preparation of obligation, request for the signature of

requesting officer and the City Budget Officer (504 OBR)

a.2 Preparation and Processing of Vouchers for payment of goods and services. (522 DV)

a.3 Assist in the Reconciliation of Annual Inventory Report of PPE to 11 offices

a.4 Preparation of stickers for acquired properties for the LGU. (1,400 stickers)

a.5 Sticker numbering for equipment tag for control of acquired properties (157 stickers)

a.6 Posting of Property number for all acquired properties. (236 acquired properties)

a.7 Numbering of Inventories for Inventory Item of

Semi-Expendable equipments. (2,359 inventories)

a.8 Processing of:

- payments (DV and OBR) <1,088>

- preparation of stickers <1,398>

- preparation of PIS and PRS <214>

a.9 Fieldwork activities

- submit AIR to COA <1,075>

- Inventory of Infra Projects <559>

- Inventory of Livestocks <84>

B. Insurance Unit

b.1 Processing/Facilitating the payment of the issuance

renewal of all government vehicles. <99>

b.2 Processing storage vehicles/lost plate/CR. <10>

b.3 Processing/Facilitating the payment of the registration

renewal and emission test of all government vehicles <82>

b.4 Processing / Facilitating the payment of communication

equipments licenses. <126>

b.7. Encoding and distributing communication letter/facilitating emission

test/ distribute OR-CR and stickers, transact billing and transact

schedule emission test. <379>

C. Warehousing Unit

c.1 Preparation of AIR <662>

c.2 Picking up of supplies and materials at Davao City

RE: FOB Davao. <612>

c.3 Acceptance of all delivered goods/materials at the warehouse. <839>

c.4 Issuance of supplies/materials and others to R.O. <672>

c.7 Transmittal of documents to Records Section for PIS,

ARE preparation.

c.8 Conduct of actual inventory of unserviceable equipments

and waste materials subject for disposal. <106>

c.9 Preparation of demand Letters to suppliers who failed

to deliver goods/supplies 10 days upon receipt of P.O. <22>

MAINTENANCE SERVICES

A. Park and Plaza Maintenance Services

a.1 Sweeping/Cleaning the Beach Park area

a.2 Sweeping/Cleaning the Mini Park

a.3 Hauling of coastal wastes

a.4 Brush cutting

a.5 Cleaning of the Gym

a.6 Hauling of chairs

a.7 Watering of plants

a.8 Sweeping

a.9 Waste Segregation(bio & non-bio)

a.10 Weeding

a.11 Trimming of ornamental plants

a.12 Sweeping the District Hall Site

a.13 Brush cutting

a.14 Segregation of Bio & Non- Bio wastes

a.15 Watering of Plants

a.16 weeding within the park areas

a.17 Trimming of ornamental plants.

a.18 Installation of Christmas tree

a.19 Sweeping (City Hall)
a.20 Sweeping Freedom Park)

a.21 Brushcutting (City Hall ground)

a.22 Brushcutting (Council of Women)

a.23 Trimming of trees, flowers, & other ornamental plants

a.24 Plant Propagation (2,300 bags)

B. Landscaping

b.1 Land preparation of City Hall Grounds

b.2 Landscaping of CGSO ground

b.3 Adopt-a- barangay (Landscaping work)

b.4 Assist Adopt-a- Barangay

C. Transport Services

c.1 Performing the scheduled tune-up and servicing of all lightduty vehicles. (86 units)

c.2 Minor repair on 2- wheeled vehicles. (145 units)

c.3 Repair on 4-wheeled vehicles. (208 units)

c.4 Repair of units breakdown on field. (58 units)

c.5 General overhaul of motorcycle. (3 units)

c.6 Prepares Pre-repair Inspection (34 units)

D. Security Services Unit

d.1 Inspection of building

d.2 Inspection of Offices

d.3 Inspection of belongings

d.4 Recording of whereabouts of personnel.

d.5 Regulation the entry of vendors.

d.6 Assisting incoming clients

d.7 Maintaining of traffic flow in the City Hall Site

d.8 Recording of deposited Government vehicles.

d.9 Recording of withdrawal of Government vehicles.

d.10 Deployment of security personnel on City Activities

d.11 Records the deposits & withdrawals of office keys.

d.12 Conducts visitation on Barangay who requests for assistance.

E. Housekeeping Management Services

e.1 Housekeeping Activities (Sweeping, Mopping,

Waxing, Polishing, & Restroom Cleaning).

F. Carpentry & Masonry Management Services

f.1 Fabrication of boxes for Drum Set at CGSO & Economic Office Tables.

f.2 Dismantling of 1 unit picnic shed at Kaputian Beach Park.

f.3 Repair of comfort room at City Gym.

f.4 Repair of Kiosk, dirty kitchen and restroom at Fire Station.

f.5 Completion of TMG office at Babak.

f.6 Repair of City Hall Lobby.

f.7 Replacement of jealousy glass blade at CTO Office.

f.8 Repair of hanging cabinet at CTO.

f.9 Replacement door knobs.

f.10 Repair of chess game tables at Brgy. Pichon.

f.11 Repair of office tables at PNP Babak.

f.12 Repair of gutter at Babak Public Market.

f.13 Repair of manhole at Babak Public Market.

f.14 Repair of cabinet & office partition at Radio Room.

f.15 Repair of float during Araw ng Davao del Norte 2008.

G. Plumbing Management Services

g.1 Replacement of the water pipeline at CTO.

g.2 Repair of water pipelines & changing defective faucet at

Babak Dist. Hall.

H. Electrical Management Services

h.1 Conduct of inspection of electrical wirings & lightings

at Kaputian Gym.

h.2 Replacement of service entrance wires at Babak District Hall.

h.3 Replacement of services drop wires at City Hall Building.

h.4 Assisting in the installation of electrical wirings on Kabasan Festival. 2008 at Babak.

h.5 Assisting in the installation of electrical wirings on Caracoles Festival 2008 at PCES.

h.6 Assisting in the re-installation of services entrance at Babak District Hall.

h.7 Installation of wirings for lightings & fixtures at Kaputian Children Park.

h.8 Installation of wirings for lightings for lightings & convenience outlets at Freedom Park Stage.

h.9 Installation of wirings for lightings & convenience outlets at BAC Office.

h.10 Checking up of wirings of dental chair at Babak RHU.

h.11 Replacement of Fluorescent Lights at Peñaplata RHU.

h.12 Installation of ACU frame, wirings, & convenience outlet at Budget Office.

h.13 Installation of wirings of lightings at Barangay Tambo, Babak District.

d.14 Installation & operating the sound systems during activities

h.15 Checking up of wirings at Peñaplata Public Market.

h.16 Installation ACU frame, wirings, & convenience outlet

h.17 Installation of wirings for lightings at Babak Gym.

h.18 Installation of wirings for convenience outlets at Babak Poblacion.

h.19 Checking up electrical wirings & convenience outlet at Kaputian Beach Park.

I. Manpower & Logistical Support Management Services

i.1 Assisting in the installation of booths in Caracoles Festival 2008.

i.2 Assisting in the dismantling of illegal structure at Zone 1 & 2, Brgy. Villarica, Babak District.

i.3 Hauling of office equipment, furniture & fixtures at SPRD Area.

i.4 Restoration of Christmas lights & decors at City Hall ground & buildings.

i.5 Assisting in sand sculpture & regatta competitions during IGACOS Festival 2008.

i.6 Assisting in venue & stage preparations during 1st SOCA of Hon. Aniano P. Antalan.

i.7 Assisting in the City Nightly Presentations during special occasions.

i.8 Facilitating the restorations of materials, equipments used during Igacos Festival 2008.

i.9 Hauling of chairs, tables, & sound systems during IGACOS activities, to wit:

i.9.a Minus One Singing Contest at Kaputian Gym.

i.9.b Hauling of chairs & tables for CLUP Public Hearing at Kaputian.

i.9.c Delivery of sound system, chairs, & tables

i.10 Hauling of fire wood materials for BJMP consumption.

i.11 Assisting, monitoring, & supervising the office support activities to the White Nights Festival 2008 at Kaputian District.

i.12 Hauling, segregating, & filing of old documents & records of CLO.

i.13 Transferring of the partition at SP Secretariat Area.

i.14 Participating in tree planting activities.

J. Air Conditioning Management Services

j.1 Cleaning of ACU to different offices & barangays. (222 units)

j.3 Repair of ACU in different offices & barangays. (20 units)

j.4 Installation of new & pulling out ACU in different offices & barangays. (30 units)

K. Printing & Reproduction Management Services Unit

k.1 Reproduction of different forms & other documents of the LGU, NGO’s, Barangays and walk –in clientele. (2 million copies)

L. Receiving and Transmitting Messages Management Services

l.1 Receiving incoming radio messages (5,000 messages)

l.2 Transmitting outgoing radio messages. (4,200 messages)

l.3 Delivery/relaying of incoming radio messages received to all concerned offices & individuals. (2,800 messages)

ADMINISTRATIVE STAFF

A. Office Operations

a. 1 Recording of documents for CGSO disposition: (9,350 docs)

- for signature/approval

- for decision (request)

a.2 Recording of incoming and outgoing internal & external communication. (630 docs)

a.3 Filing/Recording updating

of personnel files. (3,500 updates)

a.4 Preparation of documents such as:

- Travel Orders and IT (96 docs)

- Hiring Plan & endorsement of contractual employee (20 HP)

- Preparation of Monthly

Report for Leave of Absences,

Tardiness, Whereabouts.

- Purchase Request.

a.5 Evaluation of the ff.

documents:

- PES

- DTR’S

- Request for the use of

vehicles government

facilities and logistic

support. (450 requests)

a.6 Monitoring of the ff.

- Daily Attendance

- Wearing of uniform

- Attendance Flag ceremony & Flag Retreat and Friday

clean up.

a.7 Arrangement for interview & orientation of applicants

(Contractual)

a.8 Encoding office Memo, certificates, communication

and personnel concerned.

a.9 Preparation of documents

such as:

- Budget Proposals

- Regular expenditure

pattern reports.

- Office PR’s

- Request for allotment

- Vouchers & Alobs.

a.10 Evaluation of the ff.

- Trip Ticket

- Fuel Withdrawals

- Request for transport withdrawals

11. Preparation of Alobs, Voucher, and other

supporting documents of the following bills;

- Electric

- Water

- Cell phone

- Gasoline

- Newspaper

12. Facilitating the following:

- Document Tracking System.

- Electronic Procurement System.

13. Monitoring of Actions Taken on Requests.

a.14 Consolidation of reports from the conduct of the IMMP

orientation activities.

a.15 Consolidation of reports on the operation of CGSO.

a.16 Preparation of narrative of IMMP documents.

a.17 Does other tasks related to the office operation as maybe directed by the department head.

a.18 Take custody of LGA’s document from different offices.

a.21 Printing of the ff. government facilities.

- Streamers (100)

-. Signboards (60)

-. Billboard (20)

- T-shirt (20)

V. SPECIAL PROGRAM

(IMMP ADVOCACY) SERVICES

A. IMMP Activities

a.1 Arranging of schedules in school levels for IMMP orientation.

a.2 Conduct of IMMP Orientation in school levels.

a.3 Arranging of schedules in Barangay and purok levels for IMMP re-orientation

a.4 Conduct of IMMP re-orientation at purok levels

a.5 Preparation of narrative reports of IMMP orientation in school levels

a.7 IMMP re- orientation in puroks/ office

a.8 Gathering of plants.

a.9 Re- orientation Saturdays/ Sundays.

a.10 Conducts visits on the adopted barangay

a.11 Re- making of slogan in the office for the IMMP corner.

a.12 Conducts visit in the barangay for IMMP launching.

CITY GENERAL SERVICES OFFICE

>> Function and Significance to the province and people of Island Garden City of Samal

1. The Provincial General Services Office facilitates immediate delivery of goods and service required by the Chief Executive for the inhabitants and the people of Island Garden City of Samal in terms of implementation of all programs/activities of the government.

2. Develop plans and strategies and upon approval thereof by the LCE, implement the same particularly those related to general services supportive of the welfare of the inhabitants which the LCE is empowered to implement and which the Sanggunian is empowered to provide.

3. Take custody and be accountable for all properties, real or personal, owned by the LGU and those granted to it in the form of donation reparation, assistance and counterpart of joint projects.
   

4. With the approval of the Mayor assign building or land space to local officials or other public officials, who by law are entitled to such space.
5. Maintain and supervise janitorial, security, landscaping and other related services in all public buildings and other real property, whether owned or leased by the LGU.
6. Collate and disseminate information regarding prices, shipping and other costs of supplies and other items commonly used by the LGU.
7. Perform archival and record management with respect to records of offices and departments of the LGU.
8. Perform all functions pertaining to supply and property management creation, maintenance and disposal.
9. Be in the frontline of general services related activities such as the possible or imminent destruction or damage records, supplies, properties and structures and the orderly and sanitary clearing or waste materials or debris, particularly during and in the aftermath of manmade and natural calamities or disaster.
10. Exercise such other powers and perform such other duties and functions as maybe prescribed by law of ordinance.

» Section/Units

Records Section

Facilitates inventory of all LGU_IGACOS properties such as buildings, motor vehicles, office equipments, etc. Likewise the registration of motor vehicles, insurance of buildings, licensing of firearms. Safekeeping and disposal of unserviceable properties, equipments and the like.

Contact Person: Mirasol Bato-on

Property Section

Facilitate delivery of all government transactions. Act on matters to ensure quality and
standards of services and equipments delivered. Collate and disseminate information regarding
shipping and other costs of supplies and other items commonly used by the LGU.

Contact Person: Engr. Arnel Acedillo

Building & Equipment Maintenance Services Section

Foremost of its duties and responsibilities is the repair and maintenance of office facilities such as electrical, plumbing, carpentry and janitorial services. A utility crew acts promptly on various requests which pertains to minor repair and maintenance wok and other general services related activities.

Contact Person: Vincent Eric Silawan

Park and Plaza, Light Vehicle Maintenance, Communication & Security Services
Section

Core of its duties and responsibilities is the maintenance of cleanliness of City Hall Grounds and
its park and palzas. Security act to protect property by maintaining a high visibility presence
to deter illegal and inappropriate actions, observing (either directly, through patrols) for signs
of crime, fire or disorder; then taking action and reporting any incidents to their client and
emergency services as appropriate. Performs regular monitoring of all light vehicles and perform preventive maintenance and recommend appropriate actions thereto. In, addition, receives and
transmit right messages at the right time, at the right person.

Contact Person: Diolito Cerna

» Services

1. Delivery of goods and services required by the various LGU offices/departments/units.

2. Inventory of all government properties such as land, buildings, motor vehicles, equipment.

3. Safekeeping and disposal of unserviceable properties.

4. Insurance and registration of all government properties (land, buildings, motor vehicles).

5. Repair and maintenance of office facilities; janitorial services and other general services related activities.

Serves as frontline in providing general services-related activities.

1. Delivery of goods and services required by the various LGU offices/departments/units.

2. Repair and maintenance of office facilities emergency repairs and other general services related activities.

3. Repair maintenance of office buildings other structures, parks and plazas.

4. Front liner in providing general services and other general services related activities.

» Contact Information for the general public

Mr. Percenito O. Bustamante, MPA , City General Services Officer must be contacted should client avail of general services related functions. (cell no. 0928-506-6422)